NASA Innovative Advanced Concepts (NIAC) Phase II

What the official notice requires

Pulled from the official notice gcam-mar-2025.pdf?emrc=982b64 (131 pages) so you can see the requirements at a glance. Each item shows the notice's own words. Open the page to read it in context.

Award size and project length

• Award amounts here are per year · p. 127

  “The total Federal funding authorized to date under a Federal award equals or exceeds $30,000 as defined in 2 CFR § Recipients – Report by the end of the month following the month in which this award is made and annually thereafter.” Open page 127

Registrations you need first (3)

• SAM.gov · p. 15

  “2 CFR part 25 – Universal Identifier and System for Award Management.” Open page 15

• Unique Entity ID (UEI) · p. 15

  “The requirements in this part establish the Unique Entity Identifier (UEI) as a universal identifier for Federal financial assistance applicants, as well as recipients and their direct subrecipients, and the System for Award Management (SAM.gov) as the…” Open page 15

• Grants.gov · p. 22

  “Grants.gov can be utilized for proposal submission for certain opportunities, provided that the NOFO specifies this.” Open page 22

Registration is free but can take weeks, so start now, not when the deadline is close. Get-ready checklist

Steps before the deadline

• Notice of intent · p. 24

  “Outlined below are categories of proposal personnel for which registration is required in order to create and submit a Notice of Intent, create and submit proposals, and view the status of the submitted proposal.” Open page 24

• Notice of intent · p. 48

  “A Notice of Intent (NOI) is required, and then a full proposal. o While the NOI may be submitted without an AOR’s signature, the full proposal must be submitted by the AOR.” Open page 48

What to submit

• Project abstract or summary · p. 33

  “These forms contain elements that will be combined to form the proposal cover page once the forms are transcribed and transferred into the NSPIRES system, which will occur post-submission. 10.1.1 Proposal Summary/Abstract The proposal summary or abstract, an…” Open page 33

• Resumes or bios of key staff · p. 36

  “Each senior/key person listed on a NASA grant or cooperative agreement proposal is required to submit biographical sketch disclosures with their application. 2.” Open page 36

• Letters of support or commitment · p. 39

  “I (we) have read the entire proposal, including the management plan and budget, and I (we) agree that the proposal correctly describes my (our) commitment to the proposed investigation.” To conduct work for this investigation, my participating organization…” Open page 39

• Budget narrative / justification · p. 39

  “Each proposal shall provide a proposed budget for each year of the proposed effort supported by an appropriate budget narrative and specifics.” Open page 39

• Timeline or schedule of completion · p. 46

  “Not include any text that belongs in the page-limited S/T/M Plan (e.g., description of the work plan, justifications for perceived impact of the work, descriptions of proposal team roles and responsibilities). 2.” Open page 46

• Data management plan · p. 47

  “o Planned work not funded by NASA that is listed in the Table is not considered cost- sharing as defined in 2 CFR § 200.306, Cost sharing. 10.11 Data Management Plan (DMP) All proposals submitted shall include a DMP, at a minimum, per the NASA Plan for…” Open page 47

• Audit or financial statements · p. 117

  “NASA must ensure recipients are aware of single audit requirements that apply to their organization and their responsibilities related to audits of subrecipients by either providing language in their award agreement or incorporating, by reference, the…” Open page 117

• Form SF-LLL · p. 128

  “TO, STI Standard Form - LLL (Disclosure of Lobbying The SF-LLL must be submitted with each grant or cooperative agreement application, GO” Open page 128

Length limits

• Character limit (see quote): 4,000 characters max · p. 33

  “These forms contain elements that will be combined to form the proposal cover page once the forms are transcribed and transferred into the NSPIRES system, which will occur post-submission. 10.1.1 Proposal Summary/Abstract The proposal summary or abstract, an…” Open page 33

• Title: 254 characters max · p. 49

  “Title of the anticipated proposal (not to exceed 254 characters).” Open page 49

Formatting rules

• 12-point font, single-spaced · p. 31

  “Single-spaced, in 12-point font, English-language text, and formatted using one column. o Font size for symbols in equations shall be consistent with this guideline. o Figure and table captions shall follow the same font requirements and restrictions as the…” Open page 31

Dates in the notice

• November 7, 2020 · p. 127

  “(For example, if the obligation was made on November 7, 2020, the obligation must be reported by no later than December 31, 2020.) (Ref.” Open page 127

Mistakes that get applications rejected (6)

• Could get your application rejected: Proposal titles, project summaries, and project team personnel and participants may be disclosed to... · p. 61

  “Proposal titles, project summaries, and project team personnel and participants may be disclosed to potential reviewers who ultimately decline to act as reviewers because the presence of conflicts or a lack of expertise pertaining to specific proposal…” Open page 61

• Could get your application rejected: Peer reviewers may have a disqualifying COI or appearance of a COI if they have a relationship or... · p. 61

  “Peer reviewers may have a disqualifying COI or appearance of a COI if they have a relationship or affiliation identified in any of the three categories listed below in sections 12.3.3.1 through 12.3.3.3. 12.3.3.1 Peer Reviewer Affiliations with a Proposing…” Open page 61

• Could get your application rejected: Disqualification of personnel from participation in all or a portion of the NASA- funded activity, vi. · p. 102

  “Disqualification of personnel from participation in all or a portion of the NASA- funded activity, vi.” Open page 102

• Could get your application rejected: Additionally, if NASA determines that an investigator will be disqualified from participating on an award... · p. 111

  “Additionally, if NASA determines that an investigator will be disqualified from participating on an award due to a COI that cannot be managed, reduced, or eliminated, then NASA will offer the institution an opportunity to address the COI prior to taking…” Open page 111

• Sent the wrong way or format: A paper application will not be accepted without the waiver approval and will be returned to the applicant... · p. 123

  “A paper application will not be accepted without the waiver approval and will be returned to the applicant if it is not included.” Open page 123

• Late or not validated: Paper applications received after the due date will not be accepted. · p. 123

  “Paper applications received after the due date will not be accepted.” Open page 123