Department of Defense HIV/AIDS Prevention Program

What the official notice requires

Pulled from the official notice W81XWH-22-DHAPP.pdf (219 pages) so you can see the requirements at a glance. Each item shows the notice's own words. Open the page to read it in context.

Award size and project length

• Project period: 4 years · p. 5

  “The Period of Performance for these awards is 4 years.” Open page 5

• Award amounts here are per year · p. 17

  “Recipients of federal contracts, grants, and cooperative agreement awards with a cumulative total value exceeding $10,000,000 are required to provide information to FAPIIS on certain civil, criminal, and administrative proceedings that reached final…” Open page 17

Registrations you need first (2)

• Grants.gov · p. 6

  “DoW will only accept proposals submitted through Grants.gov on or before the date specified in the country specific narrative provided in Attachment 1.” Open page 6

• SAM.gov, Unique Entity ID (UEI) · p. 6

  “Organizations must have a Unique Entity Identifier (UEI) Number, active System for Award Management (SAM) registration, and Grants.gov account to apply for grants.” Open page 6

Registration is free but can take weeks, so start now, not when the deadline is close. Get-ready checklist

What to submit

• Form SF-424 · p. 7

  “USAMRDC will transition to use of the UEI beginning with FY22 announcements and utilize the latest SF424, which includes the UEI.” Open page 7

• Project abstract or summary · p. 8

  “Section, Title and page numbers are required Project Abstract – Concise, single-spaced abstract, not to exceed 4000 characters, summarizing the proposed program effort, including the name of the Offeror institution/organization, anticipated public benefit,…” Open page 8

• Data management plan · p. 10

  “10 f) A valid Data Management Plan may include only the statement that no detailed plan is needed, as long as the statement is accompanied by a clear justification.” Open page 10

• Letters of support or commitment · p. 10

  “Include how local/national institutions and stakeholders contributed to the development of goals, objectives and strategies proposed and what their roles will be in the program (*Letters of support from all stakeholders mentioned should be included as…” Open page 10

• Memorandum of understanding (MOU) · p. 12

  “Applicant should state whether or not they have any existing relationships with the proposed partners and, if so, should include the Memoranda of Understanding (MOUs) in the Attachment/Annex.” Open page 12

• Budget narrative / justification · p. 13

  “Budget Narrative Attachment Form – Attach the Budget justification the SF424 R&R as required under Section L of the SF424 (R&R) form.” Open page 13

• Form SF-424B · p. 13

  “SF-424B, Assurances - Nonconstruction Programs - (included in the application package available on grants.gov posted with this Program Announcement).” Open page 13

• Form SF-424A · p. 13

  “Non-construction activity costs should be included on the SF-424A.” Open page 13

• Form SF-LLL · p. 18

  “Complete SFLLL (Disclosure of Lobbying Activities), if applicable, and attach to Block 18 of the SF424 (Application for Federal Assistance) Form.” Open page 18

• Timeline or schedule of completion · p. 38

  “All equipment purchases listed in the workplan must follow current U.S. laws (Congress) and policies (Executive Branch) and must be reviewed and approved by the DHAPP ECHO Team. 7.” Open page 38

Length limits

• Technical Narrative: 45 pages max · p. 8

  “Technical Narrative (Not to exceed 45 pages):” Open page 8

• Concise: 4000 characters max · p. 8

  “Section, Title and page numbers are required Project Abstract – Concise, single-spaced abstract, not to exceed 4000 characters, summarizing the proposed program effort, including the name of the Offeror institution/organization, anticipated public benefit,…” Open page 8

• Proposal Technical Narrative: 45 pages max · p. 26

  “Proposal Technical Narrative may not exceed 45 pages.” Open page 26

Formatting rules

• 12-point font · p. 8

  “Times New Roman, 12 point” Open page 8

• single-spaced · p. 8

  “Single-spaced Required Documents:” Open page 8

Mistakes that get applications rejected (5)

• Could get your application rejected: All proposals must be submitted in English or they will be rejected. · p. 8

  “All proposals must be submitted in English or they will be rejected.” Open page 8

• Late or not validated: If the application is received by Grants.gov after the exact time and date specified as the deadline for... · p. 14

  “If the application is received by Grants.gov after the exact time and date specified as the deadline for receipt, it will be considered “late” and will not be considered for review.” Open page 14

• Could get your application rejected: Proposals will not be evaluated against each other but will be scored based on the criteria listed above. · p. 16

  “Proposals will not be evaluated against each other but will be scored based on the criteria listed above.” Open page 16

• Late or not validated: Submissions received after the deadline will not be considered for funding. · p. 26

  “Submissions received after the deadline will not be considered for funding.” Open page 26

• Could get your application rejected: Reserving the last year of the agreement for transition planning will not be accepted. · p. 27

  “Reserving the last year of the agreement for transition planning will not be accepted.” Open page 27