DOD Defense Health Agency (DHA) Research & Development FY23-FY27 BROAD AGENCY ANNOUNCEMENT for Extramural Medical Research

What the official notice requires

Pulled from the official notice HT942523SBAA1_27Jan2026.pdf (113 pages) so you can see the requirements at a glance. Each item shows the notice's own words. Open the page to read it in context.

Award size and project length

• Project period: 5 years · p. 5

  “For contract awards: ○ The total period of performance may be proposed for up to 5 years in length; additional periods may be considered. ○ Any contract awarded under this BAA will be governed by the various provisions of the Federal Acquisition Regulation…” Open page 5

• Project period: 4 years · p. 23

  “For an assistance agreement, the total period of performance may be proposed for up to 4 years in length; additional periods may be considered.” Open page 23

• Award amounts here are for the whole project · p. 113

  “The anticipated total costs budgeted for the entire period of performance for an individual FY25 Military Family Award must not exceed $3.0M.” Open page 113

Registrations you need first (3)

• Grants.gov · p. 1

  “This broad agency announcement must be read in conjunction with the General Submission Instructions, which are available for downloading from Grants.gov.” Open page 1

• SAM.gov · p. 27

  “Use of the System for Award Management (SAM) and the Federal Awardee Performance and Integrity Information System (FAPIIS):” Open page 27

• Unique Entity ID (UEI) · p. 50

  “Unique Entity Identifier (UEI) and System for Award Management The applicant organization must be registered as an entity in SAM (https://www.sam.gov/SAM/) and receive confirmation of an “Active” status before submitting a proposal/application through…” Open page 50

Registration is free but can take weeks, so start now, not when the deadline is close. Get-ready checklist

Steps before the deadline

• Pre-proposal · p. 23

  “Organizations seeking additional or continuation funding must work with their respective PIs to submit new pre-proposals/pre-applications and be invited to submit full proposals/applications.” Open page 23

• Pre-proposal · p. 28

  “Pre-proposal/pre-application content and forms must be accessed and submitted at eBRAP.org.” Open page 28

• Pre-proposal · p. 28

  “Submission of a pre-proposal/pre-application is required and must be submitted through eBRAP.” Open page 28

• Pre-proposal · p. 28

  “The proposal/application title, eBRAP log number, and all information for the PI, Business Official(s), performing organization, and contracting organization must be consistent throughout the entire pre-proposal/pre-application and proposal/application…” Open page 28

What to submit

• Form SF-424 · p. 30

  “Enter the organization’s Business Official responsible for the sponsored program administration (the “person to be contacted on matters involving this application” in Block 5 of the Grants.gov SF424 Research & Related Form).” Open page 30

• Letters of support or commitment · p. 37

  “If an investigator at an intramural organization is named as a collaborator on a proposal/application submitted through an extramural organization, the proposal/application must include a letter from the collaborator’s Commander or Commanding Officer at the…” Open page 37

• Project abstract or summary · p. 39

  “The structured technical abstract should be clear and concise and, at a minimum, provide the following information: – Background:” Open page 39

• Timeline or schedule of completion · p. 48

  “Provide copies of communications from the FDA relevant to the most recent status of the IND or IDE application. – If available, provide a copy of the communication from the FDA indicating the IND or IDE application is active/safe to proceed. – If an active…” Open page 48

• Resumes or bios of key staff · p. 49

  “A biographical sketch and full description of each PI and senior/key person’s current/pending support information must be attached to the individual’s profile in the Attach Biographical Sketch and Attach Current & Pending Support fields, respectively. –…” Open page 49

• Budget narrative / justification · p. 50

  “The budget justification for the entire period of performance must be uploaded to the Research & Related Budget after completion of the budget for Period 1.” Open page 50

• Data management plan · p. 76

  “The application should include a clearly articulated statistical analysis plan, a power analysis reflecting sample size projections that will answer the objectives of the study and a data management plan and use of an appropriate database to safeguard and…” Open page 76

• Organizational chart · p. 89

  “The Study Personnel and Organization attachment should include the components listed below. – Organizational Chart:” Open page 89

Length limits

• Project Narrative: 15 pages max · p. 34

  “Project Narrative (15-page limit):” Open page 34

• Project Narrative: 20 pages max · p. 78

  “Project Narrative (20-page limit):” Open page 78

Dates in the notice

• October 1, 2022 · p. 1

  “October 1, 2022 Closing Date:” Open page 1

Mistakes that get applications rejected (4)

• Could get your application rejected: Brochures or other descriptions of general organizational or individual capabilities will not be accepted... · p. 29

  “Brochures or other descriptions of general organizational or individual capabilities will not be accepted as a pre-proposal/pre-application.” Open page 29

• Could get your application rejected: Full Proposal/Application Submission Content Proposals/applications will not be accepted unless... · p. 31

  “Full Proposal/Application Submission Content Proposals/applications will not be accepted unless notification of invitation has been received.” Open page 31

• Could get your application rejected: Attachments will be rejected if the file names are longer than 50 characters or have incorrect file names,... · p. 34

  “Attachments will be rejected if the file names are longer than 50 characters or have incorrect file names, i.e., that contain characters other than the following:” Open page 34

• Extra or uninvited material: Extra items will not be reviewed – Letters of Organizational Support: · p. 37

  “Extra items will not be reviewed – Letters of Organizational Support:” Open page 37