Fundamental Research to Counter Weapons of Mass Destruction

What the official notice requires

Pulled from the funding notice HDTRA125S0001_BTopicsRelease_Final_V2.pdf (60 pages) so you can see the requirements at a glance. Each item shows the notice's own words; open the page to read it in context. The notice itself always controls.

Award size and project length

• Award amounts here are per year · p. 4

  “Grants may range from small dollar value (e.g., $25K) up to $1M annually (total, including both direct and indirect costs) depending on the nature and the scope of work.” Open page 4

Registrations you need first

• SAM.gov · p. 6

  “This BAA, in addition to any amendments issued in conjunction with this BAA, will be posted to the Grant Opportunities Website (https://www.grants.gov) and the System for Award Management website (https://sam.gov/).Applicants are responsible for monitoring…” Open page 6

• Grants.gov · p. 13

  “Block 4c – Previous Grants.gov Tracking ID.” Open page 13

• Unique Entity ID (UEI) · p. 21

  “All organizations applying online through Grants.gov must register with the SAM and will receive a unique entity identifier (UEI) number.” Open page 21

New to these? SAM.gov registration can take weeks, so start early: grant-ready checklist.

Steps before the deadline

• Pre-application · p. 4

  “All submissions (pre-application white papers and invited proposals) must be made in accordance with the submission instructions in this BAA through www.grants.gov using the application packages linked with this BAA (under the “Package” tab) on www.grants.gov.” Open page 4

• Pre-application · p. 9

  “Federal laboratories (including DoD and DOE) and FFRDCs are eligible to submit abstracts (when required), pre-application white papers, and proposals in response to the Government Call (HDTRA1-25-34-FRCWMD-Call).” Open page 9

• Pre-application · p. 10

  “This announcement contains all information required to submit a pre-application white paper and invited proposal.” Open page 10

• Pre-application · p. 10

  “The required application packages for the pre-application white papers and for the invited proposals are posted with this announcement.” Open page 10

What to submit

• Project abstract or summary · p. 3

  “If the submission is not feasible within this 45 calendar day window, the abstract must be coordinated again to ensure the interest in the white paper remains.” Open page 3

• Form SF-424 · p. 10

  “Form Name Phase I Pre-Application White Paper Phase II Invited Proposal SF-424 (R&R) Application for Federal Assistance Form Required Required RR Budget Form N/A Required R&R Subaward Budget Attachment(s) Form(s) N/A If Applicable Research & Related…” Open page 10

• Form SF-LLL · p. 10

  “Form Name Phase I Pre-Application White Paper Phase II Invited Proposal SF-424 (R&R) Application for Federal Assistance Form Required Required RR Budget Form N/A Required R&R Subaward Budget Attachment(s) Form(s) N/A If Applicable Research & Related…” Open page 10

• Budget narrative / justification · p. 15

  “Applicants are required to submit a budget justification.” Open page 15

• Resumes or bios of key staff · p. 16

  “A biographical sketch is required for each PI and Co-PI on the project.” Open page 16

Length limits

• References: 4 pages max · p. 12

  “References may be included within the 4-page limit at the discretion of the applicant; however, extensive references are not required.” Open page 12

• Page limit (see quote): 1 page max · p. 16

  “DTRA does not have a preference for the format of the biographical sketch; however, it should be limited to 1 page per person.” Open page 16

• Page limit (see quote): 20 pages max · p. 17

  “The uploaded technical proposal must not exceed 20 pages (including references).” Open page 17

Formatting rules

• 12-point font, 1-inch margins, single-spaced · p. 12

  “A page is defined as 8 ½ x 11 inches, single-spaced, with one-inch margins in type not smaller than 12 point Times New Roman font.” Open page 12

Cost share or match

• Cost share / match · p. 9

  “In general, cost sharing or matching is not required for applications to this announcement.” Open page 9

Mistakes that get applications rejected

• Sent the wrong way or format · p. 12

  “Hard copies or email attachments of applications will not be accepted.” Open page 12

• Could get your application rejected · p. 20

  “Movie and sound file attachments will not be accepted.” Open page 20

• Sent the wrong way or format · p. 24

  “Any criterion scored as “Unacceptable (U)” will render the pre-application white paper “Not Selectable,” and the pre-application white paper will not be considered further.” Open page 24

• Could get your application rejected · p. 24

  “Any criterion scored as “Unacceptable (U)” will render the proposal “Not Selectable,” and the proposal will not be considered further.” Open page 24

• Sent the wrong way or format · p. 46

  “Pre- application white papers and proposals that outline scope and effort for different base period and option combinations may also be considered; however, note that pre-application whitepapers and proposals that outline scope and effort that exceed a total…” Open page 46

• Sent the wrong way or format · p. 54

  “Pre-application white papers and proposals that outline scope and effort for different base period and option combinations may also be considered; however, note that pre-application white papers and proposals that outline scope and effort that exceed a total…” Open page 54